Launching a new website cannot involve wiping away our history. This is why, before decommissioning it, Planet 3 sites must be archived.
Each office will need to decide how it archives content that does not get migrated to Planet 4. Here you will find lots of links and info to select the best option.
Once completed the content audit, it should be clear on what content your office will be migrating to P4, delete in P3 (or other existing website) or archive. Greenpeace content represents our history, how we have become the world’s largest environmental organization.
Ideally, each archival solution / vendor, should fulfil these requirements:
The GPI Content Archive investigation (accessible to GP Staff only, for privacy and compliance reasons), should help selecting the most suitable option to your office. The most common format for archived content are:
This content can either be stored on Greenpeace or vendor (Software As A Service – SAAS) servers, depending on the choice of the office. Here’s two examples:
Whichever archival solution NROs will decide to go for, all Planet 3 sites will be migrated to the world’s largest (non-profit) archival organisation, the Internet Archive.
What will change?
No access to P3 admin panel. This means that even Global IT wizards will not be able to access the admin panel anymore.
ALL P3 content will be migrated as static HTML pages. This means custom code will not work anymore, like pop up windows, search or menu on top. Links in content will remain working.
Archived content will not be editable. Your content (text, images, documents) will remain the same, but if you want to change anything in the content it will not be possible to edit it.
P3 search feature will stop working. Archive-it has their own search module where you’ll be able to look for your archived pages.
The URL of the archive will change. It will look something like: http://wayback.archive-it.org/xxxx/xxxxxxx/http://www.greenpeace.org/archive-your-nrol/ (we can customise the parts in xxxx)
Old P3 URLs will automatically redirect to the new archive URLs. So you do NOT need to make any changes on your content when referring to archive. Just keep in mind that if your link in your footer is redirecting to your archive P3 homepage, better to redirect it to archive-it search page (link will be provided soon).
Planet 4 will start working on including P3 / archived content in P4 search results after the migration 🙌 This way a user can specify if they also want to search in archived pages, and these will show up in the same search results.
KEY INFO – If you have content in your Planet 3 site that meet any of the following criteria, please re-create it in Planet 4 before September 30th, 2019:
>>> Content you are still campaigning on
>>> Content you are planning to campaign on
>>> Content you intend to keep updating
>>> Content you will want to have fixed in case they happen to have any issue like a broken image, document or button.
They remain available for everyone to access for ever. This way Greenpeace has a new, clean and light website, without loosing its institutional, historical content. Archived content can not be edited and should not be actively pushed to the public. It’s a legacy, not active campaigning content.
It really depends on the solution your NRO identifies. Generally, any vendor has options to promote or not archived content across search engines.
Should you opt for an in-house hosted solution, make sure you exclude archived content from public search results. For Planet 3, for instance, the GPI TAM (Technical Application Management) has access to the P3 servers where the robots.txt is served from. These guys can do the changes and disallow sites that should be excluded from Search Engines (e.g. archive-xxx site).
Any request about the robots.txt should be treated as a regular ticket with Greenpeace Global Support, which will then escalate it to the TAM team.