Create a new page

Top nav: + New > Page        OR         Left nav: Pages > Add New 

Document Components

On the right side of the screen you can see Document/ Block. Under Document you will find the main components for a page, replacing a part of the Screen options from the classic editor. 

The next options can be found under the Document: 

Status and visibility


You can either publish your post immediately or schedule it for future.

If you want to Schedule a post to Publish on a future date/time, click on Edit next to  “Immediately” next to the Publish button and select the date and time, then click OK. (Note: By default, all new P4 instances has its timezone set to UTC. You should check with your local Admin for the timezone setting for your local domain.)

The Publish button will change to Schedule. Click on Schedule to confirm your future publish date/time.

If you want to Publish a post earlier than it has been scheduled, click on Edit near the Scheduled for: and set it to publish at the current date/time bearing in mind the system is set to UTC.

Then click the button Update and the Scheduled will change to Published near the calendar.



The default state for Post (and Page) visibility is Public. Public visibility means that the content will be visible to the outside world as soon as it is published.

By clicking on the edit link next to Visibility: Public in the Publish options, you can choose from an expanded selection of visibility options.

The options are:


Private content is published only for your eyes, or the eyes of only those with the appropriate authorisation permission levels (Author, Editor or Administrator) to see private content. Normal users and visitors will not be aware of private content. It will not appear in the content blocks. If a visitor were to guess the URL for your private post, they would still not be able to see your content. You will only see the private content when you are logged into P4.

Once you change the visibility to private, the post or page status changes to “Privately Published”. Private posts are automatically published but not visible to anyone but those with the appropriate permission levels (Author, Editor or Administrator).

If your site has multiple editors or administrators, they will be able to see your protected and private posts in the Edit screen. They do not need the password to be able to see your protected posts. They can see the private posts in the Edit Posts/Pages list, and are able to modify them, or even make them public. Consider these consequences before making such posts in such a multiple-user environment.

Password Protected Content

Password Protected content is not immediately visible to the outside world. All the content and the meta data is hidden until the user introduces the correct password.

In the backend, the option to protect content through a password can be set as in the image below.

In the front end, there is no content displayed (see the image below) until the user adds the correct password.

Password protected page

IMP: The URL of the post/ page/ campaign will still be available. In order to hide this, edit the URL in a way that will not indicate what the content is about.


The Title should be Action oriented. This text will appear on the Take Action covers. This will also generate the post URL, which can of course be edited. Keep it brief – remember it’s a ‘mobile first’ engagement platform.


The title can be edited in two ways:

Categories & tags

With just 2 items in the global navigation (“Act” and “Explore”), and 8 in the footer navigation (“About”, “Jobs” and “Privacy Policy”, among others), the theory behind this approach is that, through consistent CATEGORIES and #Tags, users will access content they’re interested in quickly, naturally and easily.

This is called “organic navigational structure”, and represents one of the innovative features of Planet 4. Learn more at Taxonomy.

The P4 “Breadcrumb”, using POST-TYPE, Categories / Issues and #Tags

Categories and tags for each piece of content are selected from their respective categories under Document. 

Categories should be displayed automatically, while for the tags, you should type writing a tag and then it will show up in order to be selected.

Featured Image

This is how the Featured Image will appear on the Take Action Covers block, and in search results – more on visuals and more on the Block: Take Action Tasks and Covers /Cards


Excerpt is the next option under the Document menu.

Excerpts should be limited to 30 words. The content that is used in the Excerpt populates:

The following rules apply for excerpts:


Under discussion there is the option to Allow comments. Make sure to tick the box if you want visitors to be able to submit comments on the pages.

Page Attributes

  • KEY INFO >> Parent for the Take Action pages MUST BE the ACT (or equivalent in your NRO language) page! This is fundamental to activate features (take Action cards, etc..)

Template – There are three option available:

Parent Page: 

Order — You can choose the order in which the Take Action Pages will appear on the ACT Page by entering a number (0 for first, 1 for second, etc.) in this field. The lower the number, the higher on the page the card will appear.

In the Front End, the hierarchy of the page is:

  1. Order Rank
  2. Publication Date (most recent first)

For e.g. if there are 4 Take Action pages with the same order number – 1 – and different dates, their order will be determined by the most recent Publication Date. 

If order numbers are not assigned (e.g they are all 0) the Take Action page with the most recent publication date will appear first.

How the Child Pages of Act appear in the Back End (i.e. Edit Mode) are not the same as in the front! Do not think that the order in which you see them in the back is the same as the front. The hierarchy of pages in Edit Mode is:

  1. Order Rank
  2. Alphabetical
  3. Publication Date (most recent first)

If order numbers are not assigned (e.g they are all 0) the Take Action pages will appear in Alphabetical order.


You can manually determine the Search weight of the page / post. The WordPress Search should present first posts or pages with the higher search weight.

1 >> Low weight

30 >> Higher weight

Analytics & Tracking fields (DataLayer)

To track our pages and Campaigns the same way across P4 sites, some field need to be inserted completed. These values are pulled from the GP Global Project Standards (SSOT) table (Smartsheet) to feed in the “Campaign information (dataLayer)” dropdowns.

KEY INFO – The “Analytics & Tracking” fields are recommended for all Posts / Pages and obligatory for P4 Campaigns (P4CG) – you won’t be able to publish a Campaign without those fields! Make sure to edit the information here especially when you have a form on a page. It will help tracking it easier.

All DataLayer fields (Global and Local projects) are pulled out automatically from the Smartsheet

Page Header Fields

The Page header fields can be found at the bottom of the page in the backend and the content added here will appear at the top of the page in the front end.

Fill in the following fields:

Open Graph/ Social Fields

Here you have the option to modify the title, description and image that would be shared on social media. Edit this section only if you want the details on social media to be different than the default content that would appear when sharing.


In Gutenberg, blocks can be added in two ways:

Click on that symbol and a list of blocks will be displayed to choose from.

More on blocks here or in any of the pages below..

Clone / Duplicate

From the backend / Admin dashboard:


Please go to your NRO stagging site ( and create a type of page (Tag or Take action page) following the instructions below:


Please use your NRO’s site content or find an example below:


TITLE :   Save the bees

SUBTITLE: Avoid pesticides to save pollinators

DESCRIPTION: Some pesticides pose direct risk to pollinators. The elimination of bee-harming chemicals from agriculture is a crucial and most-effective first step to protect the health of bee populations.

Why this matters > Believe it or not, you have a bee to thank for one in every three bites of food you eat. Honeybees perform about 80% of all pollination, and a single bee colony can pollinate 300 million flowers each day, making them essential to farmers. But a deadly mix of pesticides, parasites, and climate change have put bee populations in crisis around the world.

The Problem > Since the 1990s, beekeepers have noted a sharp and astonishing decline in bee populations. Industrial agriculture methods, parasites, and climate change are killing off bees in droves, and the widespread use of bee-harming pesticides are particular threats to honeybees and wild pollinators. Without them, feeding the world’s growing population will be nearly impossible. It’s time to ban these damaging pesticides and protect vital pollinators.


Read what’s happeningShare this pageBee the changeWork together
Honeybees and wild pollinators play a crucial role in agriculture and food production. But toxic pesticides are killing bees and threatening our food.Help spread the word about bees in crisis — share this page with your friends and start a conversation about how to protect pollinators.Commit to buying only organic fruits and vegetables, which don’t use bee-killing neonicotinoid pesticides.Get together with friends to plant a bee garden. Lavender, rosemary, sage, sunflower, and oregano are all great for pollinator health.

Video tutorials

Content Editor training – Take Action

Links & Resources